About NDBS

National Design Build is a mechanical design/build firm that offers our customers knowledge and experience in designing air conditioning, heating, ventilation and refrigeration systems (HVAC/R) in commercial and industrial buildings. Our projects consist of Healthcare, Food Processing, Manufacturing, Warehouses, Office Buildings and Refrigerated Warehouses.  NDBS offers an impressive benefits and compensation program in addition to excellent career development opportunities.  

Job Description

Project Administrator will be tasked with assisting Project Managers, Engineers and other Project Administrators in coordinating and managing the flow of information and documents between the company, engineering, subcontractors and clients.

Position Information

Position Type: Full Time

Travel Required: No

Department: Operations

Location: Maryland Heights, Missouri


  • Adhering to and upholding NDBS Core Values: Safety, we answer our phone, Always Innovating, Collaborative Partnerships, Reputation, and entrepreneurship.
  • Assist Project Managers, Engineers and other Project Administrators in all aspects of the projects.
  • Manage the projects within Procore and support the team with training, uploads and access.
  • Project setup within Procore including contacts, workflow and sales estimates.
  • Create and track commitments and change orders – purchase orders and subcontracts.
  • Assist in coordinating equipment deliveries.
  • Track and manage submittal packages.
  • Track assigned projects through the life cycle of a project.
  • Communication with subcontractors and vendors
  • Closeout – Request, create and track project close out documents
  • Drawings – Upload and distribute drawings and specifications

Qualifications and Education Requirements

  • High school diploma or equivalent required
  • Highly motivated and self-starter
  • Positive, helpful attitude
  • Strong communicator
  • Adaptable to change
  • Planning and organizational skills
  • Microsoft Office proficient

NDBS is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


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